Registration Procedures

Undergraduate Students

1. Attend orientation (new students only).
2. Meet with your academic advisor to register for, add, drop, or withdraw from your course(s).
3. During registration periods, the enrollment appointment is your date and time slot you are able to registration for the term. To locate your enrollment appointment, go to your Orion Student Center, Manage My Class tile and select the appropriate term.
4. Register for classes after your enrollment appointment begins for the term and before the published last day to add. Non-degree seeking undergraduate students do not receive enrollment appointments and may register beginning with open enrollment. Online registration is available until the published last day of late registration.

   –Instruction: Registering/Adding Classes Using Schedule Planner.

5. Pay online at EZPay by the published payment deadline.

Graduate Students

1. Attend orientation (new students only).
2. Meet with your academic advisor. Limitations for non-degree seeking graduate students: Students admitted to UT Dallas as graduate non-degree seeking students limited to undergraduate courses can register for only undergraduate courses. To register for graduate courses, you must submit a new application for admission, and your file must be evaluated and approved by the graduate program prior to registration.
3. During registration periods, the enrollment appointment is your date and time slot you are able to register for the term. To locate your enrollment appointment, go to your Orion Student Center, Manage My Class tile and select the appropriate term.
4. Register for classes after your enrollment appointment begins for the term. Online registration is available until the published last day of late registration.

   –Instruction: Registering/Adding Classes Using Schedule Planner.

5. Pay online at EZPay by the published payment deadline.

International Students

In addition to the above, consult the International Student Services Office website.

Electing a Class as Pass/Fail or Credit/No Credit

Credit/No Credit and Pass/Fail grading options:

-For more information on Credit/No Credit grading, please refer to the undergraduate catalog.
-For more information on Pass/Fail grading, please refer to the graduate catalog.
-The Pass/Fail or Credit/No Credit Request form can be found at the Registrar’s Forms page.
-The full-term census day for a term is the deadline to elect Credit/No Credit (undergraduate courses) or Pass/Fail (graduate courses) on a course.

 

Registering with a Permission Number

• For some classes, the department or instructor may provide a permission number. To complete your registration, follow the instructions for students to register using a permission number (PDF).

 

Registering with a Class Number

• For some special classes that do not show in the class schedule, the department or instructor may provide you with a class number for registration. To complete your registration, follow the instructions for students to register using a class number (PDF).

 

Searching for Classes using Class Attributes

• You can search for a CV Honors, Core Curriculum, Living Learning, or any other special program courses, using the instructions for how to search by class attribute. (PDF)

Degree Planner is a tool available to students in their Student Center to use for planning what courses they will take each semester.

Degree Planner Instructions:

• Degree Planner – Plan By My Requirements (PDF)
• Degree Planner – Browse Course Catalog (PDF)

Note: Degree Planner does not automatically update for a Change of Major. You will need to manually remove and add courses to the Degree Planner.

Read a transcript of the video.

Schedule Planner is a tool that helps you put together your class schedule for the upcoming term. Along with your desired classes, you can also input the times when you are unable to take classes. Schedule Planner will use this information to generate schedules to meet your time preferences.

• Schedule Planner Guide (PDF) – To learn more about how to navigate the Schedule Planner
• Schedule Planner Special Class Selection Guide (PDF). – To learn how to use Schedule Planner to select matching sections of corequisite courses.
• Mobile Registration Guide (PDF). – To learn more about how to use Schedule Planner for mobile registration.
• Validation Guide (PDF). – Validating your schedule in Schedule Planner will assist with identifying registration blockers that may require you to contact your advisor.
• Dropping Classes (PDF). – To learn more about how to drop classes using Schedule Planner.
• Waitlisting (PDF). – To learn how to waitlist for classes using Schedule Planner. Also see the section below on Waitlisting for classes and Swapping.

How to Waitlist Transcript (PDF)

Waitlisting

• When a course reaches its enrollment capacity and the course is set up to allow wait listing, the status for the course in Orion will change to

• . If the course has reached its enrollment capacity and the status of the course in Orion is

• then the class does not allow for wait listing.
  • • Placing yourself on the wait list for a course does not guarantee registration in the course.
    • If an opening in the course becomes available:
      • As long as there are students on the wait list, the course will remain closed and all enrollment in the course will come from the wait list.
      • Orion will automatically register the student at the top of the wait list as long as there are no holds or registration blocks.
        • Students already registered in another section of the same course will not move from the wait list to registered, unless utilizing the swap feature.
        • If the registration will cause the student to exceed their maximum hours for the term, that student will not be moved from the wait list to registered in the wait listed course.
        • If the registration will cause a time conflict with other courses already enrolled by the student, that student will not be moved from the wait list to registered into the wait listed course.
      • An email will be sent out to the student if registration was successful.
      • An email will be sent out to the student if the wait list process attempted to register the student, but encountered an error.
      • Students may receive emails letting them know if a time conflict, max unit hours, etc. will prevent registration in a waitlisted course.
      • About a week before the end of waitlisting, an email will be sent out to students letting them know when the waitlist will be closing.
    • If a student is on the wait list for one section of a class and then successfully registers into another section of that class, they are automatically removed from the wait list for the previous section.
    • Each academic unit may set their own limits on the number of hours that can be enrolled and wait listed. Please contact your advisor if you have questions regarding your limits.

• How to wait list for a course. (PDF)
• How to remove yourself from a wait list. (PDF)
• How to find your position on a wait list. (PDF)

Swapping

• The swap function can be used if a student wants to swap out an enrolled course for a more desirable course if/when a seat becomes available. When waitlisting for a course, a student can designate which enrolled course to swap with if/when a student is enrolled from the waitlist.

• How to swap an enrolled class with a waitlist class (PDF).
• Instruction: Swap a Class in Orion. (PDF)

Swapping the related section only on a mulitple component course

• The edit function can be used if a student wants to remain enrolled in the enrolled section of a class (such as the lecture) and change the related section (such as the lab or problem section). Instructions are in the video below.

Students should not assume that they will be automatically dropped from their courses for non-payment. Students are solely responsible for ensuring that they have successfully dropped their courses in order to avoid additional fees and charges to their account and to avoid receiving a grade of ‘F’ for nonattendance.

To drop a course(s) after Census Day is considered a withdrawal.

Dropping a Class – Undergraduate Students

If you are receiving financial aid or are an international student, please be sure to contact your financial aid or international student advisor BEFORE dropping.

All new students, freshmen, students with undeclared majors and students who have holds must have their advisor’s approval before changing their schedule or completely withdrawing.

Options on how to submit the request:

• Before Census Day (Academic Calendar) AND if you do not have holds, you can drop your course(s):
  • Preferred method – Online. Instruction: Drop a class in Schedule Planner.(PDF)
  • For students with holds send request by email from your UT Dallas account to your academic advisor.
    Note – Your schedule change request must include:
    1. • Your name
       • The course(s) you are adjusting (adding, dropping or withdrawing)
       • The last four digits of your student ID
       • Your signature (by email from your UT Dallas account to your academic advisor)
• After Census Day through the last day for Withdraw (please see Academic Calendar ):
  
  • **New Online Process for Undergraduate Students** Click here for the Instructions: Orion Undergraduate Drop/Withdrawal Instructions
    

     

    Email requests from your UT Dallas email address will be honored as your signature/consent. Requests made by email are subject to the published deadline dates listed in the academic calendar. You are responsible for all changes to your schedule. Please follow up on your request by logging into Orion and verifying the changes have been made.

    Limitations on Course Withdrawals for Undergraduate Students (Texas 6-Withdrawals Rule)

    As enacted by the State of Texas Legislature, undergraduate students will not be permitted to withdraw from more than six courses, including any course from which a transfer student has withdrawn at another institution of higher education in Texas. This rule is effective beginning with first-time freshmen in Fall 2007 and applies when a student

    • Withdrew from the course without receiving a grade or incurring an academic penalty,
    • Transcript indicates or will indicate that the student was enrolled in the course and
    • Is not withdrawing from the course in order to withdraw from the institution.
    Non-academic withdrawals are exempt from counting toward the six drop rule.

     

    Dropping a Class – Graduate Students

    If you are receiving financial aid or are an international student, please be sure to contact your financial aid or international student advisor BEFORE dropping.

    Options on how to submit the request:

    • Before Census Day (Academic Calendar), you can drop your course(s)
      
      • Online. Instructions: Drop a class in Schedule Planner. (PDF)
      • By email from your UT Dallas account to records@utdallas.edu
        Your schedule change request must include:
        • • Your name
          • The course(s) you are adjusting (adding, dropping or withdrawing)
          • The last four digits of your student ID
          • Your signature.
    • After Census Day through the last day for Withdraw (W),
      • Email the academic advisor from your UT Dallas email account with course to withdraw.
      • Or fill out the Registration form and submit to academic advisor.

    Email requests from your UT Dallas email address will be honored as your signature/consent. Requests made by email are subject to the published deadline dates listed in the academic calendar. You are responsible for all changes to your schedule. Please follow up on your request by logging into Orion and verifying the changes have been made.

    Refunds

    Please visit the Bursar’s Office website for information regarding refunds for dropped classes.

Students may need to maintain a certain enrollment status (full-time status, for example) to comply with requirements set by a loan, insurance, scholarship, or other agreement. For information regarding enrollment status and course load requirements, see undergraduate course load or graduate course load. If you have any questions concerning your course load or enrollment status, please contact us at records@utdallas.edu. University regulations also require teaching/research assistants and international students to enroll in the minimum number of hours indicated below. Teaching/research assistants and international students who fail to comply with these registration requirements may be dropped from all classes.

University Affiliation	Minimum Hours of Enrollment
Teaching/Research assistants	9 hours
International undergraduate students	12 hours
International graduate students	9 hours

UT Dallas Office of the Registrar offers two convenient methods to obtain documents for verifying enrollment. Telephone requests, however, are not accepted. Please note the restrictions in each method’s area and the rules and regulations.

1. Orion Self-Service via Galaxy

Students can utilize Orion Self-Service to obtain an Enrollment Certification and print directly from browser – Instructions for printing enrollment verification from browser (PDF). Students who select the ‘print from institution’ option in Orion Self-Service, should note the typical processing time for this method of certification is about three to five business days. Restrictions: Students not eligible to use the Orion Self-Service verification services include:

• Students who are concurrently enrolled with another institution. Students will need to contact the other institution as each institution certifies its own hours.
• Alumni/ Former students who no longer have access to Orion. Enrollment Certification is for current students. Alumni/ Former students needing enrollment information may obtain an official transcript.
• Veterans Affairs (VA) students seeking a VA student enrollment certification must contact Veterans Affairs.

2. The National Student Clearinghouse

The National Student Clearinghouse has been authorized to act as our agent for most verifications of student enrollment. Log in to access the National Student Clearinghouse database to obtain a copy of your enrollment certification letter. Restrictions: Students not eligible to use the National Student Clearinghouse verification services include:

• Students who are seeking information for health insurance, some scholarship entities, or GPA information.
• Students who are enrolled less than half time for the Summer semester.
• Students who are concurrently enrolled with another institution. Students will need to contact the other institution as each institution certifies its own hours.
• Veterans Affairs (VA) students seeking a VA student enrollment certification must contact the Veteran Benefits Team in the Office of Financial Aid.

Rules and Regulations

The Office of the Registrar only certifies enrolled UT Dallas credit hours. If you are also taking classes elsewhere, you must ask each institution to certify its own hours. The Office of the Registrar certifies students as enrolled as of the full-term Census Day for a semester. Information about future semesters is considered pre-enrollment information, and will not be certified. Please refer to the Academic Calendar for Census Dates. You do not need enrollment certification for student loan deferment. The Office of the Registrar automatically sends all enrollment information to the National Student Clearinghouse each semester after Census Day. If your lender has not received the information or needs additional information, ask your lender to check the National Student Clearinghouse database first. If the issue cannot be resolved, you may then e-mail the Office of the Registrar for assistance. Please refer to the undergraduate catalog or the graduate catalog to check if you are classified as a full or part time student.